O365 Licenses

Provisioned a user account in AD, Azure AD, and assigned an Office 365 license b. Employee attribute and profile updates: When employee record is updated in Workday (name, title, manager), attributes get updated in AD, Azure AD, and Office 365 c. Employee terminations: When an employee is. Unassign licenses from multiple users In the admin center, go to the Users Active users page. Select the circles next to the names of the users that you want to unassign licenses for. At the top, select More options (.), then select Manage product licenses.

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You can unassign licenses from users on either the Active users page, or on the Licenses page. The method you use depends on whether you want to unassign product licenses from specific users or unassign users licenses from a specific product.

Note

After the licenses have synced, you can view licenses information by either visiting a matched organization and choosing the Office 365 Licenses flexible asset, or by viewing a Global list of Office 365 License flexible assets. To view via an organization. Select the organization you want to view and select Office 365 Licenses on the sidebar. Manage Microsoft 365 Users, Licenses, And Groups with PowerShell April 21, 2021 April 21, 2021 O365 Powershell, Office 365, Office 365 Reports No Comments With Microsoft 365 admin center, you can easily manage Microsoft 365 user accounts and licenses.

As an admin, you can't assign or unassign licenses for a self-service purchase subscription bought by a user in your organization. You can take over a self-service purchase subscription, and then assign or unassign licenses.

Before you begin

You must be a Global, License, User admin to unassign licenses. For more information, see About Microsoft 365 admin roles.
You can remove licenses from user accounts with Office 365 PowerShell.
You can also delete user accounts that were assigned a license to make their license available to other users. When you delete a user account, their license is immediately available to assign to someone else.

Use the Licenses page to unassign licenses

When you use the Licenses page to unassign licenses, you unassign licenses for a specific product for up to 20 users.

In the admin center, go to the Billing > Licenses page.

In the admin center, go to the Billing > Licenses page.

In the admin center, go to the Billing > Licenses page.

Select the product for which you want to unassign licenses.
Select the users for which you want to unassign licenses.
Select Unassign licenses.
In the Unassign licenses box, select Unassign.

Use the Active users page to unassign licenses

When you use the Active users page to unassign licenses, you unassign product licenses from users.

Unassign licenses from one user

In the admin center, go to the Users > Active users page.

In the admin center, go to the Billing > Active users page.

In the admin center, go to the Billing > Active users page.

Select the row of the user that you want to unassign a license for.
In the right pane, select Licenses and Apps.
Expand the Licenses section, clear the boxes for the licenses that you want to unassign, then select Save changes.

O365 Licenses E3

Unassign licenses from multiple users

In the admin center, go to the Users > Active users page.

In the admin center, go to the Billing > Active users page.

In the admin center, go to the Billing > Active users page.

Select the circles next to the names of the users that you want to unassign licenses for.
At the top, select More options (...), then select Manage product licenses.
In the Manage product licenses pane, select Replace existing product license assignments > Next.
At the bottom of the Replace existing products pane, select the Remove all product licenses from the selected users check box, then select Replace > Close.

O365 Licenses Explained

What happens to a user's data when you remove their license?

Microsoft O365 License Comparison

When a license is removed from a user, data that is associated with that account is held for 30 days. After the 30-day grace period, the data is deleted and can't be recovered.
Files saved in OneDrive for Business aren't deleted unless the user is deleted from the Microsoft 365 admin center or is removed through Active Directory synchronization. For more information, see OneDrive retention and deletion.
When the license is removed, the user's mailbox is no longer searchable by using an eDiscovery tool such as Content Search or Advanced eDiscovery. For more information, see 'Searching disconnected or de-licensed mailboxes' in Content Search in Microsoft 365.
If you have an Enterprise subscription, like Office 365 Enterprise E3, Exchange Online lets you preserve the mailbox data of a deleted user account by using inactive mailboxes. For more information, see Create and manage inactive mailboxes in Exchange Online.
To learn how to block a user's access to Microsoft 365 data after their license is removed, and how to get access to the data afterwards, see Remove a former employee.
If you remove a user's license and they still have Office apps installed, they see Unlicensed Product and activation errors in Office when they use Office apps.

Next steps

If you’re not going to reassign the unused licenses to other users, consider removing the licenses from your subscription so that you’re not paying for more licenses than you need.

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